General Information

Airport Transfers and Local Transport

Canberra Airport is located approximately 8km from the city centre and a taxi will cost approximately A$25.00 between the airport and the city centre and also from the airport to the Conference Venue.

Alternatively The Airport Express shuttle bus offers airport to Canberra CBD services daily during peak periods. Cost is just $12 one way and $20 return. The Airport Shuttle stops at Blamey Square, National Convention Centre, YHA and West Row Civic. Tickets can be purchased from the car park customer service office located opposite the bus stop or can be pre-booked at www.royalecoach.com.au or by calling 1300 368 897.

 

Taxis

Taxis in Canberra operate under 2 pricing structures for hiring a cab.

From 0600 to 2100 hours on a day other than Saturday, Sunday or public holiday the rate is A$2.00/Kilometre.

From  2100 to 0600 hours on a Monday to Friday and all day Saturday, Sunday or public holiday the rate is A$2.30/Kilometre.

The flagfall is A$5.00.

You can monitor the drive by checking the taxi meter, which should be displayed at the front of the taxi. Please check the meter is set correctly when you begin your journey.

Note: Flagfall and fare rates are higher for taxis that can carry 5 or more passengers. Also for journeys commencing at the Canberra airport there is a A$3.00 toll fee.

 

Buses

Canberra’s ACTION Buses service major tourist sites and their regular service routes link the city to the outer suburbs. The ACTION Buses include easy access buses for people with reduced mobility. Bus fares use the MyWay smartcard prepaid ticketing system or cash.

For MyWay, scan the card when you get on and off the bus. These cards can be purchased online, from Canberra Connect Shopfronts and MyWay Recharge Agents. For more information on MyWay cards, please visit www.action.act.gov.au/MyWay.

For cash fares, you can buy a single or a daily cash ticket on board the bus from the driver. The daily tickets are ideal for sightseeing and are valid until midnight on the day of purchase. A single trip will cost A$4.60, while a daily ticket will cost A$8.80. Please visit www.action.act.gov.au/MyWay/cash_fares for more information on cash fares.

To plan ahead you can telephone 13 17 10 or view the routes or timetables here, www.action.act.gov.au/timetables_and_maps

Banking and Currency

Decimal currency is used in Australia with the dollar as the basic unit (100 cents = A$1) Notes come in A$100, A$50, A$20, A$10, and A$5.  Coins come in 5c, 10c, 20c, 50c, A$1 and A$2 denominations. 

Automatic Teller Machines (ATMs) are available 24 hours in many locations

Currency exchange facilities are available in most banks, hotels and airports and operate normal business hours.  Credit cards are accepted at most restaurants and shops, the most widely used being Mastercard, Visa and American Express.

Business Hours

Banks and post offices generally open from 0930 – 1600 hours from Monday to Friday.  Business office hours are 0900 – 1700 hours from Monday to Friday.

Climate and Clothing

December is the beginning of Summer in Canberra and the average temperature in this season ranges from 12-27ºC (53-80º F).

The days are generally warm to hot with plenty of sunshine and little humidity, followed by mild and pleasant nights.

Generally Australians are informal dressers.  We suggest you bring a jacket and tie with you for special occasions.  A light jacket is recommended for evenings.

Please refer to the information on the social program for dress at social functions organised as part of the Conference, as some of these may require formal evening dress.

 

Customs

Please ensure that along with your passport and visa, you also pack your registration confirmation letter within your carry-on luggage.  You may be asked to produce this when going through customs at your arrival airport.  In addition to this, please be sure to fill out your Incoming Passenger Card with all details and answer each question honestly.

Eating Out

Bistros, restaurants, cafes and coffee shops offer varied menus, prices and decor.  Local specialties such as seafood and Australian wines are worth trying. 

At some restaurants you can keep the liquor bill down by taking your own wine or beer.  These are called “BYO” restaurants, an abbreviation for “bring your own”.

Electricity

Electrical current is 240/250V, AC 50Hz.  The Australian three-pin power outlet is different from that in many countries, so you will need an adaptor.  If your appliances are 110V, check if there is a 110/240V switch.  If not, you will need a voltage converter. Universal outlets for 240V or 110V shavers are usually found in leading hotels

Goods and services tax (GST) / Tourist refund scheme (TRS)

All prices quoted on this website brochure are inclusive of 10% GST (Goods & Services Tax), unless otherwise specified. GST applies to most goods and services in Australia.

The Tourist Refund Scheme (TRS) is administered by the Australian Customs Department and enables travellers departing Australia to claim a refund of the Goods and Services Tax (GST) and Wine Equalisation Tax (WET) paid on goods bought in Australia.  For detailed information on the TRS visit the website of the Australian Customs and Border Protection Services of the Australian Government at http://www.customs.gov.au/

Insurance

Registration fees do not include insurance of any kind.  It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice.  The policy should include:

  • loss of fees/deposit through cancellation of your participation in the Conference, or through cancellation of the Conference,
  • loss of international/domestic air fares through cancellation for any reason,
  • loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  • failure to utilise tours or pre booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • medical expenses (including sickness and accident cover),
  • loss or damage to personal property,
  • additional expenses and repatriation should travel arrangements have to be altered.

The Conference managers cannot take any responsibility for any participant failing to arrange their own insurance.  This insurance is to be purchased in your country of origin.

Language

The official language for the Conference is English.

Parking

Parking is available at the Conference venue. Hotel Realm offers free parking for visitors utilising any of the hotel facilities after 1630 – 0300 Monday to Friday and all weekend.

 

Parking rates at Hotel Realm are:

0 – 1 hour – free

1 – 1.5 hours – A$1.00

1.5 – 2 hours – A$3.00

2 – 3 hours – A$5.00

3 – 4 hours – A$8.00

4 – 5 hours – A$10.00

5+ hours – A$15.00

Passport and Immigration (VISA)

All visitors to Australia must have a valid visa to travel to and enter Australia.
Note: New Zealand and Norfolk Island passport holders do not usually need to lodge a visa application prior to their departure unless they have health and/or character concerns.
For the best possible chance of obtaining a visa to travel to Australia, you should:

  • Determine which visa you should apply for
  • Apply for your visa at least 6–8 weeks before your intended date of travel to Australia as visa processing times may vary
  • Consider Australia’s health and character requirements, which you will have to meet as part of the visa application process.
  • Delegates applying for a non-ETA visa may present their paid registration confirmation letter to an Australian visa office to support their application. No other letters will be issued for this purpose. As a iwCLL2015 delegate, you are not guaranteed to be granted a visa.
  • Visit the website of the Australian Government Department of Immigration and Citizenship (DIAC): http://www.immi.gov.au/ which has helpful information about Australian missions overseas, how to apply for visas and further details on visa applications, customs clearance, and quarantine regulations.

Visa options
If you are planning to visit Australia for a business event such as a conference, meeting or seminar, you need to apply for a business visa. The passport which you hold determines whether you can apply online, or if you need to lodge a paper-based application. The following information will help you identify the right visa and application process applicable to you.

Online applications
Passport holders from eVisitor eligible countries are able to apply online for a visa to travel to and enter Australia. The most common visa for these passport holders is the eVisitor (Business stream).

eVisitor eligible countries
EU passport holders are able to apply individually online for authorisation to travel to and enter Australia.
The most common visa for these passport holders is the eVisitor.

Andorra * Hungary Poland
Austria * Iceland * Portugal *
Belgium * Ireland * Romania
Bulgaria Italy * Republic of San Marino *
Cyprus Latvia Slovak Republic
Czech Republic Liechtenstein * Slovenia
Denmark * Lithuania Spain *
Estonia Luxembourg * Sweden *
Finland * Malta * Switzerland *
France * Monaco * United Kingdom – British Citizen *
Germany * The Netherlands * Vatican city Greece * Norway *

Further information can be found at http://www.immi.gov.au/visitors/tourist/evisitor/.

Applications can be made at http://www.immi.gov.au/e_visa/evisitor.htm.

eVisitor applications are free. A separate online application form is required for each family member who
holds a passport from an EU eligible country and wishes to travel with you to Australia, including children
under the age of 18 who are included on your passport.

* eligible passport holders also have the option of applying for an ETA through your travel agent, airline,
specialist service provider or an Australian visa office outside Australia. Note, travel agencies may choose
to impose a fee to arrange an ETA on your behalf.
An ETA is equivalent to a visa, but there is no stamp or label in your passport and there is no need for you to visit an Australian diplomatic office to submit an application. Applications for ETAs can be submitted through travel agents or airlines.

ETA eligible countries
Passport holders from Electronic Authority Travel (ETA) countries are also able to apply for a visa online
to travel to and enter Australia.
Brunei
Canada
Hong Kong (SAR) *
Japan
Malaysia
San Marino
Singapore
South Korea
Taiwan **
United States of America

* A Hong Kong Document of Identity (HKDI) cannot be used to apply for an ETA. Residents of Hong Kong require a citizen passport to apply for this visa.
** Holders of Taiwanese passports can only be processed for an ETA if residing and applying in Taiwan. Applications can be lodged with an approved ETA travel agent in Taiwan, or Australian visa services office in Taipei.
Further information can be found at http://www.immi.gov.au/e_visa/eta.htm

Applications can be made at http://www.eta.immi.gov.au/

There is no visa application charge for this visa but a service fee of $AUD20 is charged for online
applications and travel agencies may choose to impose a fee to arrange an ETA on your behalf.
A separate online application form is required for each family member who holds a passport from an
ETA-eligible country and wishes to travel with you to Australia, including children under the age of 18 who
are included on your passport.

Paper-based applications
All other passport holders need to submit a paper-based application for a  visa (subclass 400)

A visa application charge of $AUD165 will need to be paid when applying for this visa.

Photography

The Conference Hosts and Conference Managers have arranged for photography onsite throughout the conference.  The images may be used for post-conference reports, case studies, marketing collateral and supplied to industry media if requested. If you do not wish for your photo to be taken, please inform an Arinex staff member at the registration desk onsite.

Planning your Travel

Because of time change and jet lag the Organising Committee suggests you consider arriving in Australia a few days prior to the commencement of the Conference. This will enable you to relax and familiarise yourself with your hotel and its surrounds before the start of the conference.

Privacy

Australia introduced the Privacy Amendment (Private Sector) Act 2012 in March 2014.  The Conference Managers comply with such legislation which is designed to protect the right of the individual to privacy of their information. Information collected in respect of proposed participation in any aspect of the Conference will be only used for the purposes of planning and conduct of the Conference and may also be provided to the organising body or to organisers of future events. 

Further information on Privacy Laws in Australia can be found here: http://www.oaic.gov.au/privacy/privacy-act/privacy-law-reform

It is also usual to produce a ‘Delegate List’ of attendees at the Conference and to include the individual’s details in such a list. Consent for publication of the individual’s information may be withheld when completing the Registration Form for the Conference. Individuals are also entitled to access the information held by written application to the Conference Managers.

Quarantine

Australia is free from many plant and animal diseases prevalent in other countries. Very strict quarantine rules apply to the import of animals and plants, which cannot be brought into the country without prior application. Animal and plant products are also restricted.

For more information see the ‘Information for International Travelers’ on the Australian Quarantine and Inspection Service (AQIS) website, which you can access by visiting http://www.agriculture.gov.au/biosecurity/australia/about.

 

Shopping

Canberra shops open from 0900 to 1730 hours during the week with late night shopping on Friday until 2100 hours. On Saturday, most city shops open from 0900 to 1700 hours and on Sunday, they are open from 1000 to 1600 hours.

Tipping

Tipping is not as widespread or regulated in Australia as it is in other parts of the world. Tipping is your prerogative, a reward for service. It is customary to tip hotel porters and a gratuity of about 10% is usual in restaurants if good service is received. Tips for taxis are regarded as optional.

Time

Canberra is 10 hours ahead of Greenwich Mean Time.
 

Vaccination

There is no vaccination required for entering Australia. However, if you enter Australia from a yellow fever declared country but do not hold a vaccination certificate you will receive a Yellow Fever Action Card for further information. More information can be found on the Department of Heath of the Australian Government at http://www.health.gov.au/yellowfever.

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SSA Program Dates

1 February 2016 – Registration and abstract submissions are open

29 July 2016 – Abstract submission closed

26 August 2016 – Authors notified

16 September 2016 – Early bird registration cut-off date

23 September 2016 – Extended early bird registration deadline

24 October 2016 – Preliminary program available

24 October 2016 – All authors registered

14 November 2016 – Final program confirmed

5 – 8 December 2016 – SSAI Conference dates

 

 

AusDM Program Dates

1 February 2016 – Registration and paper submissions open

2 September 2016 – Paper submission closes

16 September 2016 – Early bird registration cut-off date

23 September 2016 – Extended early bird registration deadline

24 October 2016 – Authors notified

7 November 2016 – Camera ready submission

9 November 2016 – Preliminary program confirmed

6 – 8 December 2016 – AusDM Conference dates

 

OZCOTS Program Dates

1 February 2016 – Registration and abstract submissions open

30 June 2016 – Abstract submission close

8 July 2016 – Authors notified

29 July 2016 – Deadline for papers to be refereed

16 September 2016 – Early bird registration cut-off date

23 September 2016 – Extended early bird registration deadline

24 October 2016 – All authors registered

24 October 2016 – Final versions of all papers submitted

24 October 2016 – Preliminary program confirmed

14 November 2016 – Final program confirmed

8 – 9 December 2016 – OZCOTS Conference dates

Host Organisations:

Conference Managers

Arinex Pty Ltd
Arinex Pty Ltd
ABN 28 000 386 676
Level 10, 51 Druitt Street, Sydney, NSW 2001
Ph: +61 2 9265 0700
Fax: +61 2 9267 5443
asc2016@arinex.com.au